Use Xero's Lock Dates to stop people from making changes to transactions that were made in past periods.
Note: you must have the 'Advisor' role in Xero to use Lock Dates.
Note: this functionality is only available for Business Plus, Premium, Streamline and Optimize accounts. Find out more about the different Receipt Bank products here.
After you set a lock date, users can't add or edit transactions in Xero if the transaction date is earlier than the lock date. Read more about Lock Dates in Xero here.
In your Receipt Bank account:
Any items dated prior to that lock date can be published from Receipt Bank to Xero as:
- Draft bills
- Classic Expense Claims
Any items dated prior to that lock date cannot be published from Receipt Bank to Xero as:
- Awaiting approval bills
- Spend Money transactions against any bank accounts.
If you try to publish a Receipt Bank item to one of those sections in Xero, you'll see the following error message:
In your Xero account:
The lock date Receipt Bank uses is the 'Period Lock Date' - You can identify it in this video.