How to use Xero Lock Dates in Receipt Bank

Use Xero's Lock Dates to stop people from making changes to transactions that were made in past periods.

After you set a lock date, users can't add or edit transactions in Xero if the transaction date is earlier than the lock date. Read more about Lock Dates in Xero here.

Note: you must have the 'Advisor' role in Xero to use Lock Dates.

Note: this functionality is only available for Business Plus, Premium, Streamline and Optimize accounts. Find out more about the different Receipt Bank products here.

In your Receipt Bank account:

Any items dated prior to that lock date can be published from Receipt Bank to Xero as:

• Draft bills
• Classic Expense Claims

Any items dated prior to that lock date cannot be published from Receipt Bank to Xero as:

• Awaiting approval bills
• Spend Money transactions against any bank accounts.

If you try to publish a Receipt Bank item to one of those sections in Xero, you'll see the following error message:

In your Xero account:

Use the 'Period Lock Date' setting in Xero to enforce this lock date in Receipt Bank.